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The public is welcome to attend. Unless otherwise noted, Oswegoland Park
District Board meetings are held at 5:30 pm at South Point. Enter door #9 and proceed to room #126.
July 24, 2008
August 28, 2008
September 25, 2008
October 23, 2008
November 20, 2008
December 18, 2008
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January 22, 2009
February 26, 2009
March 26, 2009
April 23, 2009
May 28, 2009
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The Oswegoland Park District Board of Park Commissioners met on the above date at Prairie Point Elementary School, Grove Road, Oswego, Illinois.
President Mattingly called the meeting to order at 5:34 p.m. Following the Pledge of Allegiance the secretary called the roll. Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly were physically present.
Staff in attendance included Bill McAdam, Judy Rice, Karen Meisner, Ginny Bateman, Grant Casleton, Mike Fee, Margaret Gienger, Rich Zielke.
McAdam welcomed and introduced interim Finance Director, Karen Meisner. Karen is expected to remain with the District until a Finance Director is hired.
McAdam asked that wording in Action Item 8.5 be changed, replacing president with executive director.
None
Commissioner Ebersole made a motion the meeting go into Consent Agenda. Commissioner Holmstrom seconded.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
President Mattingly listed items on the Consent Agenda, as follows:
Minutes of the May 1, 2008 Regular Meeting
Treasurer’s report as of April 30, 2008
Bills and Claims for the period of May 4 – May 24, 2008
Commissioner Holmstrom moved that the Consent Agenda be approved by omnibus vote. Commissioner Slover seconded.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
McAdam updated the Board on changes in the Finance Dept. during the interim. Signing of all checks, McAdam; Zielke, review of bills and invoices before approval; signing of all other checks requiring two signatures (except payroll), Karen Zidlicky and McAdam, with Zielke as backup.
McAdam then called attention to the PrairieFest brochure. Ginny Bateman noted that the inside of the brochure was design by the district’s Marketing Dept.
Margaret Gienger reported there would be a special recognition, on Saturday afternoon, of this being the 20th anniversary of the Park District taking over the festival. Special events on Sunday afternoon will celebrate Oswego’s 175th anniversary.
McAdam reported that he and Commissioner Krase toured the new Southbury facility. He said he expects the move into the new facility to begin in July once the District is given the keys.
Zielke reported he is working on the budget with Meisner, reviewing line items and fine-tuning.
Bateman introduced Amanda Leasure, a summer intern from Eastern Illinois University.
During a review of staff reports, Krase pointed out that Cheryl Keilson is going to chair a symposium in Elgin in October. She said it’s good to see staff exhibiting their professionalism in venues outside the District.
Zielke reported on the condition of the golf course. He also reported that Greg Martin would be starting on his final concept design for Green #5.
Reporting for the Foundation, Margaret Gienger noted that board members would have an information booth at PrairieFest. They are currently working on the sale of brick pavers that will be ordered in August.
Commissioner Slover asked that staff begin to work on a draft plan for addressing future open space, natural area, and recreational needs at Grande Park, both short- and long-term. He said there is interest among Grande Park residents to identify what can be done, and added that they have expressed an interest in donating both time and money, as well. McAdam said this would be a part of the overall master plan, and also noted a couple of probable funding sources.
At 5.55 p.m. the meeting moved to the annual restructuring of the Board. With the Secretary presiding, nominations for the office of president were opened.
Slover nominated Bob Mattingly for the office of President for the year 2008/2009. There were no other nominations. Rice declared nominations closed, and Mattingly elected president. Mattingly presided over the meeting from this point forward.
Mattingly called for nominations for the office of Vice President. Ebersole nominated Deb Krase for the office of Vice President for the year 2008/2009. There were no other nominations. Mattingly declared nominations closed, and Krase elected vice president.
Mattingly asked for a motion to fill the position of Secretary. Krase moved that Judy Rice be appointed to fill the position of Secretary for 2008/2009. Ebersole seconded the motion.
Mattingly asked for a motion to fill the position of Treasurer. Ebersole moved that Deb Krase be appointed Treasurer pro tem for the year 2008/2009, until a permanent appointment can be made. . Holmstrom seconded the motion.
McAdam shared the schedule of meeting dates for 2008/2009. Slover moved that regular meetings of the Park Board be held on the fourth Thursday of each month (with noted exceptions) beginning at 5:30 p.m., at Prairie Point Elementary School, beginning with the June 19th meeting. Holmstrom seconded the motion.
Mattingly asked for a motion to retain current legal counsel, if desired by the Board. Holmstrom moved that Ancel, Glink, Diamond, Bush, DiCianni and Krafthefer, be retained as district corporate counsel. Ebersole seconded the motion.
President Mattingly recommended the following committee appointments:
Intergovernmental – Deb Krase
Finance – Deb Krase and Ken Holmstrom
Personnel – Danielle Ebersole and Mark Slover
Audit – Deb Krase and Ken Holmstrom
Mattingly asked for a motion to retain the services of Knutte and Associates for the 2008/2009 audit services. Slover so moved. Krase seconded the motion.
Mattingly asked for a motion to keep the present schedule for review of executive session minutes in March and September. Krase moved that the Secretary distribute copies of all Executive Session minutes to the commissioners prior to the March and September meetings, at which time the board will jointly decide which, if any minutes can be declared open. Slover seconded the motion.
Ebersole moved that a vote be taken to approve the foregoing motions, appointments and recommendations. Holmstrom seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly Nays 0
Abstain 0
McAdam expressed staff’s recommendation that the designation of financial institutions for 2008/2009 remain the same as for 2007/2008, allow the Director of Finance position to be filled, then review and report back to the Board with any recommended changes. Ebersole so moved. Slover seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Slover, and Mattingly Nays 0
Abstain Commissioner Holmstrom
McAdam and Mattingly thanked staff for their work in keeping on target to have a budget available at the June board meeting.
None
McAdam explained that all current satellite locations have DSL lines connecting to the main server at Prairie Point, and it is staff’s recommendation that the District enter into a service agreement for the new Southbury site.
Commissioner Krase moved to approve a service agreement with AT&T for DSL service at the new Southbury location. Commissioner Ebersole seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Krase moved that the Board award a contract to Illinois Fence, the lowest responsible bidder for the Prairie Point Community Park ball field backstops and fencing project. Commissioner Ebersole seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Ebersole moved that the Board approve a Cash Lease of Farm Land for the future Grande Park maintenance facility site on Simons Road. Commissioner Holmstrom seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Krase moved the Board adopt the Resolution of authorization for an IDNR OSLAD Grant application to purchase 121 N. Adams Street. Commissioner Ebersole seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Holmstrom moved the Board authorize the Executive Director to enter into a purchase agreement for 121 N. Adams St., Oswego, IL an amount not to exceed $300,000. Commissioner Slover seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
McAdam announced the closing is tentatively set for Monday, June 9, at 4:30 p.m.
The Board adjourned to executive session at 6:13 p.m., following a motion by Commissioner Slover, seconded by Commissioner Ebersole.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
The Board returned to open session at 6:55 p.m. At that time Commissioner Holmstrom made a motion to authorize the Director to enter into a lease agreement with Susan Scott. Commissioner Slover seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
The meeting adjourned at 6:56 p.m. following a motion by Commissioner Ebersole. Commissioner Holmstrom seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Approved:
_____________________
Judith E. Rice, Board Secretary
June 19, 2008
The Oswegoland Park District Board of Park Commissioners met on the above date at Prairie Point Center, 313 E. Washington Street, Oswego, Illinois.
President Mattingly called the meeting to order at 5:35 p.m. Following the Pledge of Allegiance the secretary called the roll. Commissioners Krase, Ebersole, Holmstrom, Slover, and Mattingly were physically present.
Staff in attendance included Brad Doyle, Bob Kohlstedt, Mike Fee, Grant Casleton, Rich Zielke,
Bill McAdam, Annette Hattner, and Judy Rice.
McAdam introduced Boy Scout, Alan Cabiness, and his father, Kenton Cabiness. Alan attended the meeting in partial fulfillment of a requirement of the Citizenship in the Community merit badge.
Commissioner Mattingly called attention to a $2,500 grant received by the District, from the Illinois Public Risk Fund, to help fund some of the District’s safety programs.
Minutes of the April 21, 2008 Special Meeting
Treasurer’s report as of March 31, 2008
Bills and Claims for the period of March 29 – May 3, 2008
Change regular scheduled meetings to 5:30 p.m. on the fourth Thursday of each month.
Commissioner Ebersole made a motion to place the above items on the Consent Agenda. Commissioner Krase seconded.
Roll Call: Ayes Commissioners Ebersole, Holmstrom, Krase, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Holmstrom noted an error on minutes of the April 21, 2008 Special Meeting. The Secretary will make the correction.
Commissioner Slover moved that the Consent Agenda be approved, as corrected, by omnibus vote. Commissioner Holmstrom seconded.
Roll Call: Ayes Commissioners Ebersole, Holmstrom, Krase, Slover, and Mattingly
Nays 0
Abstain 0
McAdam gave his report, calling the board’s attention to an article, from the Chicago Tribune, which profiles Greg Martin, the contracted architect for the Fox Bend Master Plan.
McAdam announced this was Annette Hattner’s last meeting. She has resigned her position as Treasurer and Director of Finance. Both he and the Board thanked her and commended her for the work she has done on behalf of the District during her employment.
McAdam then introduced Brad Doyle, Director of Golf, and expressed his delight in having him on board. The Board also welcomed him to the District.
Zielke reported he has been working with Hattner on preparation of the budget, orientation for the Director of Golf, and the annual inventory process at Fox Bend.
The Board reviewed written staff reports, and focused on the Fox Bend operation.
McAdam reported that Fox Valley Special Rec Association approved their fiscal year budget at the April 28th meeting. This was the first meeting attended by the new member district, the Village of South Elgin. Also at the meeting, a presentation was given on accessible tree houses, and they talked about collectively bringing unique projects to the special needs population.
Commissioner Holmstrom said he would report on the Foundation’s next meeting at the May park board meeting.
During his report, Mattingly thanked Annette Hattner for her professionalism and her work for the District.
McAdam reported that staff is working on the budget. He said capital is more difficult this year due to the change in the decline of land/cash. Rich is taking the lead on finishing the budget.
McAdam laid out options for reviewing the master plan. After the Board reviews the plan, staff will be given an opportunity to comment. An open house will then be held for the public to comment. The plan will be on display at public facilities before the open house. The Board agreed to schedule special meetings for their review. The Secretary will contact commissioners to schedule the meetings.
McAdam discussed changes to the District’s group health plans, and cost to employees and the District.
Commissioner Slover moved to approve proposed changes to the group health insurance as presented. Commissioner Holmstrom seconded.
Roll Call: Ayes Commissioners Ebersole, Holmstrom, Krase, Slover, and Mattingly
Nays 0
Abstain 0
McAdam shared the final version of the Vehicle Use Policy. Every employee who drives a park district vehicle will be required to sign off annually, confirming that they hold a valid driver’s license and insurance. Commissioner Slover asked how the prohibited use of cell phones would be enforced. McAdam explained that hands-free devices would be permitted. It is just hand-held that are prohibited.
The policy was unanimously approved, following a motion by Commissioner Krase. Commissioner Ebersole seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Holmstrom, Krase, Slover, and Mattingly
Nays 0
Abstain 0
The Board authorized the Executive Director to prepare the Budget & Appropriation Ordinance for
2008-09. Commissioner Ebersole made the motion. Commissioner Slover seconded.
Roll Call: Ayes Commissioners Ebersole, Holmstrom, Krase, Slover, and Mattingly
Nays 0
Abstain 0
The President announced that item 8.4 would be tabled until after executive session.
At 6:23 p.m. Commissioner Holmstrom moved that the meeting adjourn to executive session. Commissioner Krase seconded.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
The Board returned to open session at 7:33 p.m.
Commissioner Ebersole made a motion to approve President Mattingly’s appointment of Commissioner Krase to serve as Treasurer Pro Tem until a new Treasurer/Director of Finance is hired. Commissioner Holmstrom seconded the motion.
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
Commissioner Slover made a motion to authorize the President and Executive Director to execute a lease agreement with T-Mobile Communications for a cell tower/flag pole at Prairie Point Park pending T-Mobile Communications securing all proper and necessary permits for said tower. Commissioner Holmstrom seconded the motion
Roll Call: Ayes Commissioners Ebersole, Krase, Holmstrom, Slover, and Mattingly
Nays 0
Abstain 0
The meeting adjourned at 7:43 p.m. following a motion by Commissioner Slover. Commissioner Holmstrom seconded the motion. Approval was unanimous
Approved:
Judith Rice, Board Secretary
May 22, 2008
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313 E. Washington 